How to Change Default Proofing Language in Microsoft Office

In today’s global and multicultural economy, we often find users who want to work in other languages. In this article, we show you how to use Microsoft Word, PowerPoint or other Office applications in the language(s) in which you want to work.

It is a good idea to check the options available in Office directly before you start installing new language packages for the application.

To do this, click on File > Options and select the language from the side menu. Note that the changes you make here apply to all Office applications, not just those in which you have opened the language settings.

There are two main language configuration options on this page. You can change the editing languages (including proofing) or the display language.

It is quite easy to add another editing language to Office. All you have to do is select one of the available languages from the Add Additional Editing Language menu and click the Add button to add it.

The languages available depend on the language version of Office and any other language packs, language interface packs or ScreenTip languages installed on your computer. If the correction tools, displays or help languages you want are not available, you may need to purchase and install a language pack or language interface pack.

In Office, the language options are located in the Set Office Language Settings dialog box. The display and help languages can be set independently. For example, you can set everything according to the language of your operating system or use a combination of languages for your operating system, editing, display and help.

To change the language in Word under Windows 10

To change the correction language for Office in Windows 10, do the same as when you change the keyboard layout language in the Set Office Language Preferences dialog box.

However, if the language is available as a correction language, it appears as installed and is not selected under Select Languages to Edit.

How to change the language in Word Online (Word for Office 365)

Go to the Set Proofing Language dialog box to change the proofing language for Office Online. The change only applies to the text selected in the current document.

How to change the proofing language in Office apps

To set the correction languages for your Office applications (Word, Excel, PowerPoint, Outlook and OneNote), do the following:

  1. Open an Office application. (For example, Microsoft Word.)
  2. Create a blank document.
  3. (Quick Tip: You can use this tip to save the additional steps of creating a blank document to skip the home screen in Office.)
  4. Click on File.
  5. Click on Options.
  6. Click on Language.
  7. In the Edit Languages section, select a new language from the drop-down menu that Office can use to check spelling and grammar.
  8. Click on the Add button.
  9. (Tip: If you are working with multiple languages, repeat steps 6 and 7 to enable correction support for other languages.)
  10. Select the newly added language and click on the Define Default button. (This is optional.)
  11. Click on the OK button.
  12. Click the OK button again.